POSITION: CHILDREN & YOUNG PEOPLE PROGRAMME ADMINISTRATOR
REPORTING TO: CHILDREN AND YOUNG PEOPLE PROGRAMME MANAGER
JOY TYPE: FULL TIME
The Irish Heart Foundation (IHF) is the national charity dedicated to
fighting heart disease and stroke. Today in Ireland more people die
from heart and stroke-related illnesses than from cancer, road deaths
and suicide combined. Against this background we work to bring hope,
relief and a better future to families all over Ireland. We give vital
patient support through our Heart & Stroke helpline and we provide
high quality public information for all.
We support pioneering medical research, campaign for improved patient
care, and promote positive public health strategies. We work in
hospitals, schools and workplaces to support, educate and train people
to save lives. As a charity we are dependent on the generosity of the
public to continue our vital good work. We ask the public to support
our work by making a donation, giving of their time to volunteer or by
learning the skills needed to save a life through our courses.
The Children and Young People team run health and wellbeing programmes
in schools nationwide at both primary and post primary school level.
We work with children, young people and their school community to
promote and deliver health promotion programmes and interventions.
KEY RESPONSIBILITIES
* Responsible for the team?s schools training database (CRM),
ensuring all data is recorded accurately and in a timely manner.
* Maintain accurate records and work closely with the programme
Coordinators in ensuring that records and paperwork are being dealt
with in a timely manner.
* Liaise with stakeholders and tutors to schedule training
nationwide.
* Plan and organise the team logistics for training events and
programs ensuring all Irish Heart Foundation school events and
training run smoothly.
* Support the online training as per tutor requirements, set up
courses, attendance and booking management.
* Act as a first point of contact for school queries by phone and
e-mail, managing the school email inbox and supporting/referring
initial queries as they arise.
* General correspondence with schools and the general public via
email, post, and phone. Liaise with schools to signpost them to the
most appropriate resources.
* Update the website with courses or any changes necessary to the
programme.
* To monitor the Special Recognition Award for CPR 4 Schools
supporting applications and award recipients.
* Provide operational and administrative support to the Children and
Young People team as required in general operations, programme
requirements and reports.
* Covering IHF reception and phones as required.
SKILLS AND EXPERIENCE REQUIRED
* A third level qualification in a relevant field.
* Demonstrable administration experience minimum 2 years
* An understanding of schools in Ireland would be an advantage
* Advanced knowledge of excel skills
* Ability to continually examine data and event processes to ensure
maximum efficiency.
* Data Management for the team?s schools and training database.
Experience working with a CRM database is a distinct advantage.
* Excellent communication skills; written and spoken.
* Ability to prioritise multiple deadlines in a fast-paced
environment.
* Experience in desktop publishing, Canva or Photoshop is an
advantage.
* Commitment and flexibility required.
* Ability to represent the Irish Heart Foundation in a professional
manner at all times.
* Fluent English
_THIS ROLE REQUIRES GARDA VETTING._
DETAILS OF ROLE AND APPLICATION PROCESS
This is a full-time role, Monday to Friday. The role is based in the
Irish Heart Foundation?s offices in Rathmines, Dublin. Currently
staff are working remotely and the successful candidate will be
supported to work remotely initially according to public health
guidelines
The above is a guide to the nature of the work required. It is not
wholly comprehensive or restrictive. This job description will be
reviewed in line with business needs.
To apply please provide an up-to-date curriculum vitae and a cover
letter outlining how you suit the post by email to Siobhan Browne, HR
Consultant Email: **Apply on the website**
The closing date for this position is Friday **Apply on the
website**rd July , **Apply on the website**.
THE IRISH HEART FOUNDATION IS AN EQUAL OPPORTUNITIES EMPLOYER.
_THE IRISH HEART FOUNDATION HAS A NO SMOKING POLICY. EMPLOYEES ARE NOT
PERMITTED TO SMOKE WHILST UNDERTAKING ANY DUTIES ON BEHALF OF THE
FOUNDATION._
We need : English (Good)
Type: Permanent
Payment:
Category: Health
